Google Forms Get An Update: What’s Changed?

TRANSCRIPT:

Hi I’m Mike Reading from GoogleAppsInEdu.com and today I’m going to show you some of the new features that’s been released by Google forms.

Okay so to demonstrate the changes that have happened around Google forms at the moment, one of the things you might need to do if you are on a Google Apps for education or Google Apps for business account, is speak to you administrator and just ask them to go into the dashboard and then click on the main settings in the dashboard.  Under the general tab, there is a feature called “New User Features” and they need to just select rapid release rather than the scheduled release.  If you are on the scheduled release, you might not see these changes just yet but for those of us that are on the rapid release, you would notice that as soon as you click on the create button that we now have some different looking icons just here.

GOOGLE FORM LAYOUT:

So today we are dealing with Google forms so we’re just going to create a form.  Now the first thing you will notice when you create a form is that it has a bit of a start up process, it’s a little different, now they ask you to give the form a name and they also want you to choose a theme.  Now you don’t need to choose a theme if you don’t want to.  You’ll also notice that where we used to have 97 different themes, we’ve probably got about 20 there now.

I’m just going to pick one at random and click okay and the next thing you will notice is it’s got a completely different layout here.

You will notice that the toolbar up here looks different.  There a few different features in here.

You will also notice that the send form button; that’s going to do a few different things for us.

Right now you will notice that the question section is here now, and that looks quite different and you’ve also got a confirmation page where you can leave different messages and there are a few different options.  So I’m just going to walk you through each of one of those step by step and just show you the main differences.

GOOGLE FORM TOOLBAR:

So let’s a have a look at the tool bar first.  One of the first things you might notice is that we have this option here called “Choose response destination.” Now previously when we created a form, Google would link the form to a spreadsheet and that would just happen automatically.  Now what you can do is have Google forms hold the responses inside the form or we can actually say “Create a new spreadsheet” and here would be the name, the title that we could give it or we could actually just link the form to an existing spreadsheet.  So there are some options in there.  If you wanted to, you can just keep responses only in the forms just there.

One of the other things that you might notice here is that we can now view the life form just by clicking on this button and so there’s the live form for us just there.

One of the other things you might notice here with the send form, if we click this button down, here’s the link to the document as per normal, the embed is as per usual, the social media etc.

We can also send the form by adding in people’s addresses.  But what you might notice here is there is a share button.  So by clicking on the share button a share dialogue box opens up just like that would in any other Google Document and we can add people’s names in there, we can change their sharing permissions as per usual.  So now we can collaborate on documents which is fantastic.

THE CONFIRMATION PAGE IN GOOGLE FORMS IS NOW EDITABLE:

The other thing that you might notice is that we now have the option to customize the confirmation page.  So you can customize your message just in here.

There are three different options that you’ve got here.  The first one is show the link to submit and have a response.  So if I go to the live form and I just click on the option and click submit there’s always this link here that says “Submit another response.” If we want to take that way we can do that by just un-checking that box, so we’re just going to wait for that to save.  If I then go to the live form and we click submit again, it’s gone there.  So that could be one option if you wanted to, they could just submit one response only once.

Alternatively, you might want them to edit their response so maybe they started and they could come back and finish it later.  Or maybe they can improve on their answers.  We can just click this box just here and then go to the live form and then we can click response and then here we get this option now to edit the response.  If we click on that, you got to just be mindful that this is a unique URL now for that particular answer.  So the students really don’t want to be sending out this URL because anybody then could go back and change their answers.  What you want to do if they want to do a new one is click on this link here which will give them a shot at answering a new form all together.

The last option in here is publish and show a link to the results in this form.  If we choose that as an option and then view the form, after we click submit, what happens is that there’s a link that says “See the previous responses from other people” so they get to see a summary.

ENTERING QUESTIONS INTO YOUR GOOGLE FORM:

The way the Google form works is pretty similar to how it used to work, with a slightly different layout.  We’ve got the three editing buttons just here as per usual and we have our title and our form description just here.

Now one of the things that you can do with this which is fantastic, is that rather than having to type in each of your options in here, you can actually go and grab a a bullet list out of a spreadsheet or a document.  So if I just create a spreadsheet quickly… so let’s just create a list of options.  All right, I’m just going to pick a few of those.  I’m going to copy those and go back over to my form.  If I just click on paste, you can see that that’s dropped them all in there for me.  So you can really quickly build out your model or choice answers, just simply by copying and pasting from a document or from a spreadsheet.

Once again, question types are all the same, we can choose different question types, everything else is pretty much the same.  If you wanted to add another question, here is where do that by just clicking on the add question button.

GET A PRE-FILLED URL:

One of the other things that you can do if you come up here, you will see under responses, if we click on that, we can say “Get a pre-field URL.” Now when we do that, what you can do is you can go through and answer any of the questions, just say I select brown and the click submit and then Google gives you a special URL where this document here is already pre populated with all the different answers.

So if I just click on that you can see that it’s there.  Now the people can change it if they want but if you were creating a form that wasn’t to do a test for instance and you pretty much knew what the answer was going to be, you can pre populate a lot of the cells for the people straight away just by doing that and then you just share that particular URL with them because that could be really handy response.

The other thing that I wanted to show you in here with the responses is that as per usual, we can say some various responses and we can have stop accepting responses at a particular time which could be quite handy especially if you are doing a test and I’ll show how to do test in the next video.

VIEWING RESPONSES IN YOUR GOOGLE FORM:

Now when your Google form is connected to a Google spreadsheet, if you click on the view responses, what it would do is I would take you back to your spreadsheet.  If you click on a form, you can unlink the form.  By doing that, that could be a great option if you’ve created a form and you wanted to run that form within your cohort or it was attached to a test and you wanted to test a new batch of students and so on.  If you unlink that form, what will happen is that Google will go back to just storing the results inside the form and once again you can choose and create a new spreadsheet so that’s going to be a really fantastic option down the track.

SUMMARY:

So they’re the main changes around Google forms at the moment.  I love that fact that you can collaborate online.  I’m loving that fact that you can choose the destination and how the form links the spreadsheets which is just a great option.  I’m loving the fact that you can just drop in your bullet points in here and have that automatically populate your answers, and layout seems to make a lot more sense.  Also I just love the fact that this customise confirmation page where we can put custom messages in here and we have a bit more control over what the students or what the end user can do just there.

So thanks for tuning into the Google Apps in EDU updates.  In the next update, I’m going to show you how we create a self-grading assessment.  So I’m really looking forward to that.

If you want to find out any more tips on how you can use Google Apps for education, then please head over to the GoogleAppsInEDU.com website and you can find all the information there.  Thanks for watching.

MORE VIDEOS?

If you would like to see more video’s on other great Google tools you can check out my YouTube channel make sure you subscribe so you don’t miss the next update.